Preparing documents for the client’s signature is a process that requires a great deal of care and attention and does not tolerate mistakes that can even result in the invalidity of the contract. At the same time, the preparation of contracts takes a lot of time and is highly repetitive for the responsible documentation service departments. How to streamline the process of preparing a contract document? Check out the contract generator in the offering module of SalesWizard.pl!
Contract generation – how does it work?
SalesWizard CRM system allows you to create contract templates and categorize them according to the system administrator’s preferences.
By creating contract categories, we can group contract variants of the same type (sold service or product), differentiating them with detailed provisions.
Creating a contract template is done using the editor. To create a contract, it is necessary to link it to the appropriate contract category and surveys. We can also mark the user signing the contract (for electronic signature) and add payment and advance payment options.
Shortcodes in the contract generator
To ensure that the generated PDF document of a contract contains unique customer data SalesWizard uses the mechanism of shortcodes, which are then placed in the PDF document and encoded into the correct final values. Shortcodes for the customer’s contact information, e-mail address, phone number, and address data are supported.
It is also possible to use surveys in the generated contract and generate shortcodes from it. The survey can include additional data the administrator collects to create the contract.
Offer and price data in the generated PDF contract
The contract in the SalesWizard system is generated during the offering process, so it can also be enriched with the data of products, their unit prices, the total value of the order, and the amount of the advance or installments to be paid and payment terms.
Offering potential customers in the SalesWizard system
The contract generation module is an essential component of the offer generation module. In addition, thanks to Autenti digital signatures, the system user significantly reduces the time required to finalize a contract.
You can read more about the offering process in the article: Offering customers via the Internet.